What to put in handbook about checking employee toolbox upon termination

Clinton Owner/Technician Concord, New Hampshire Posted   Latest  

Just a question for other shop owners. I am currently working on my employee handbook and am looking for ideas of what language to use. Basically just want to be sure that any employee I have upon leaving is aware we will want to check there toolbox to ensure no shop tools or supplies are taken either on purpose or accidentally. Is there any good way to state this that is both somewhat enforceable and clearly understood without being too confrontational. I can understand accidentally putting a small item in your box when packing up to go so we do not want any hard feelings if that is the case. At the same time we want to ensure a disgruntled employee doesn't try and steal anything of value either.

Thanks for your assistance in this.

Clint

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Interesting
Mike Owner/Technician
Manteno, Illinois
Mike Default
 

I think you just said it fine being a little blunt is ok. More than likely they will remove any shop tools if you show your standing firm on this subject.

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Rob Owner/Technician
Nanaimo, British Columbia
Rob Default
 

You wouldn't have to worry about it if you provided all the tools and did not require them to bring theirs.

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Agree
Dennis Owner/Technician
Plymouth, Michigan
Dennis Default
   

Rob good point​.​Exception being tool boxes would need to be inventoried daily and a policy written about who pays for lost tools​.​Without getting into a dragged out discussion i believe speciality tools are the shops responsibility​.​Eric couldn't agree more.

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Eric Instructor
San Luis Obispo, California
Eric Default
 

That can be a real problem. Unfortunately if someone is thinking about leaving, they may have been removing things for weeks before their final day. Many businesses have policies relating to personal property, privacy of emails, the lack of any expectation of privacy, video monitoring of the premises etc. while they are on company grounds. Perhaps writing a statement about inspection of…

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Chris Diagnostician
Bryans Road, Maryland
Chris Default
 

Yea I would agree with Eric if they arnt honest enough to leave something that isnt theirs I would be worried about stuff that may have already left. But as a employee I would personally have no issue with it. I would say you would have to make sure what is the shops is properly marked and documented in case it came down to he said she said that was mine not yours.

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Justin Mobile Technician
Herriman, Utah
Justin Default
 

I have had shop owners try to take ownership of tools and equipment I purchased.

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Agree
George Owner/Technician
Skagway, Alaska
George Default
 

yea me too. It went from a bad situation to a worse situation. I showed him my sales receipt and then pulled my truck up and left. But. But. But.... Was all I kept hearing. I was already looking for another job any way. That was a poorly run shop

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Bear Technician
Sunrise, Florida
Bear Default
 

I worked at this place for 5 years. The boss broke into my box and went threw it. They didn't find anything. But here's the thing, they broke my lock and wouldn't pay for it. BTW they had my spare keys in their safe and forgot about that. They could have looked anytime they wanted.

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Justin Mobile Technician
Herriman, Utah
Justin Default
 

All to often owners don’t understand that they should respect boundaries. Something about shop ownership creates a tech ownership mentality.

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Paul Technician
San Bernardino, California
Paul Default
 

I would have handed him his a@@ on a silver platter if he did that to me. I have no problem with tool box inspections when I’m there.

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George Owner/Technician
Skagway, Alaska
George Default
 

Had something similar happen but they didn't break the lock. While they were busy playing their little game I was busy pulling my truck around and getting ready to load up the tools. But wait! he said. It wasn't the fact that they wanted to check my box. No problem.... By all means. It was the fact that the laziest person borrowed my stuff without asking and then told the owner that I was…

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Dave Mobile Technician
Ironton, Ohio
Dave Default
 

I don't know what tools your shop supplies to the techs, but in my experience it is usually larger tools and tool kits like pulled sets. It seems to me that if tool loss is a major concern it would make more sense to have them inventoried and kept in a central location where they can be checked weekly or so . This should elemlnate any question about an exiting employee or tools that may tend to…

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Martin Instructor
Burnaby, British Columbia
Martin Default
   

This can be quite a challenge, since an employee who plans his/her exit who would consider tool theft, is likely already a step or two ahead of you. How about having your employees assist you in completion of an inventory of your shop tools? Identify that the current list is maintained and reviewed on a weekly basis in order to ensure that tools are not "lost" in customer vehicles and the…

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Clinton Owner/Technician
Concord, New Hampshire
Clinton Resolution
 

Thank you for all the suggestions. I believe I will just leave it at all tool boxes must be checked by management before leaving the premises. Also I already have language covering borrowing shop tools for personal use is considered theft. Currently the situation I have is an employee who is a new hire needing to be let go because he delayed getting us his drivers license until he started work…

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Richard Technician
Stony Brook, New York
Richard Default
 

Hi Clinton. Sorry to hear you have to let the guy go so soon after he was hired. I think if you let the people know about this plan ahead of time, like at the hiring, it might be ok. But I could see an issue if you spring it on a guy at the end. Which I guess is the purpose of the handbook. But, if it is not in there and he did not already agree to it, you might have to take your lumps now. I…

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Michael Owner/Technician
Montague, New Jersey
Michael Default
 

Talk to an Attorney before you do anything or put a policy in writing. This is the single most important thing you can do. As far as providing tools goes, also speak to an attorney as some kind of responsibility for damage/destruction, loss etc. must be given to the technician. This also goes for your employee handbook. I've had techs "accidentally" leave with hundreds of dollars of my tools…

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Agree
Helpful
Ryan Technician
Edmonton, Alberta
Ryan Default
 

I think that the only way to effectively implement something like this would be to sign out all of the tools. This way you would be able to keep track of who has what. At least this way when a technicians days are numbered for one reason or another you will be able to keep close track as to what he as. Also having a tool insurance policy for the technicians. If the guys wanted to be on it they…

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Michael Owner/Technician
Montague, New Jersey
Michael Default
 

If it's electronics or special tools, you can easily mark them with some kind of identifier. In the case of electronics, you can record the serial number. I also recommend cameras inside and outside a shop. All this becomes moot though if the attorney says you can't search legally.

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